Procurement management

Procurement management describes all corporate policy decisions that affect procurement. The identification of procurement policy decision-making, the formulation of a decidable problem structure and the assessment of the consequences of procurement policy decisions on the supply and demand side can be seen as central tasks.
Hierbei wird grundsätzlich zwischen operativen (operational procurement controlling) und (taktisch-) strategischen (strategisches Beschaffungs-Controlling) Aspekten der Beschaffungspolitik unterschieden. Zu den operativen Aufgaben des Beschaffungsmanagements gehören die Sicherstellung der zeitgerechten Versorgung der Produktion mit den benötigten Inputgütern in der erforderlichen Menge und Güte am richtigen Ort sowie die Bewältigung dieser technischen Aufgabe in wirtschaftlich optimaler Weise. Dazu zählen z.B. die Bedarfsplanung, die Bestandsplanung, die Bestellpolitik und die Lieferantenpolitik.

The strategic tasks of procurement management consist primarily of securing and developing potential for success, whereby the selection of the optimal sourcing concept for the company as part of the procurement strategies is important. In addition, as part of the strategic procurement program planning, the procurement markets and procurement product fields in which the company basically wants to appear as a customer are delimited. Finally, strategic procurement management also includes tasks such as personnel development planning, drawing up guidelines for decisions about in-house production or external procurement, as well as defining general procurement processes.

In order to be able to fulfill these strategic tasks of procurement management, a hierarchically equivalent integration to the functions of production and sales marketing in the company organization must be guaranteed. Furthermore, the procurement management must also be supported by the use of modern electronic aids. In the last few years, electronic procurement (e-procurement) has become commonplace, primarily due to the Internet. Furthermore, the procurement area must have a comprehensive procurement information system.
The supply of information as a central task of procurement controlling must enable procurement management to react to changes and, on this basis, to develop strategies for avoiding risks and taking advantage of opportunities. This is why it is first necessary to determine the information requirements of the operational (such as concrete supplier, product or market information) as well as strategic procurement management (such as the development of raw material resources or the political stability of the international procurement markets).

The last phase within procurement processes is procurement control, which procurement controlling is responsible for designing and coordinating. It should determine the extent of deviations of the size to be checked from the previously defined standard size of the respective task, determine their causes and thus ensure compliance with the procurement goals.

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