The term ALPEN method comes from human resource management and describes a simple and effective method for everyday use Time management in human resource management. The method was developed by Lothar J. Seiwert.
The five letters ALPS stand for the five work steps with which the daily routine can be planned. Planning with the help of the ALPEN method begins with writing down the tasks and ends with a follow-up check so that not a single task is forgotten even on hectic days.
A daily plan is created in the early morning within a short period of time, which can be worked through step by step.
The five elements
A (write down tasks)
The A stands for to note tasks, appointments and planned activities. In this first step, all activities are written down, without exception, since even smaller tasks can surprisingly develop into larger tasks.
L (estimate length)
The L means to estimate length. In this planning step, the individual tasks and activities are timed. The appointments also find their place in the daily routine.
P (plan buffer times)
This is followed by the P, which is important for effective planning, which means planning buffer times. Hardly any task or deadline is predictable. These activities can take both less and more time. Only a realistic time estimate helps to effectively process all activities. The buffers should be designed in such a way that the following dates with the fixed starting times can be met in any case. In addition, the buffer times are also small phases of recreation. Between tasks, the mind needs to be able to recover briefly so that it can then concentrate on a new task.
E (make decisions)
After the realistic planning of the buffer times, phase E follows, in which decisions have to be made. These decisions are always made spontaneously during the day. Many HR administrators know from experience how to weight unforeseen events in order to make the right decisions.
Each of the decisions for adhering to the daily schedule or for changing the sequence or even canceling a task that can still be completed the following day is made under time pressure. Over time, all clerks develop a good feeling for these spontaneous decisions with strict application of the ALPEN method.
N (follow-up inspection)
The last letter of the word ALPS stands for N for follow-up inspection - all items on the list should be ticked off at the end of the day.