Inventory accounting

Definition of inventory accounting

The warehouse accounting has the task of providing evidence of the type and quantity of the materials in a warehouse for monitoring the warehouse stocks. It takes place by recording the warehouse movements. Appropriate warehouse management is a prerequisite for this.

The exact quantity and value proof of the consumption of materials is necessary for the preparation of the balance sheet, the income statement, the operational accounting and the calculation. Every material movement takes place on the basis of the following documents:

The incoming documents

The incoming documents in the warehouse lead to receipt invoices. Delivery or material return slips and incoming invoices are required as receipts.

The outgoing documents

The outgoing documents in the warehouse show the issues, e.g. B. via material withdrawal slips, which should contain the cost center and, if applicable, the cost unit for the purpose of cost allocation.

The camp cards

The warehouse cards are touched each time there is a change in the warehouse stock, ie the balance is continuously determined when the warehouse is added or removed.

Inventory accounting differences

Inventory accounting varies depending on the size of the company:

In smaller companies, the warehouse often (still) keeps the stocks of the individual materials in the form of warehouse specialist cards, although the computer is increasingly being used here as well.

In larger companies, entries and exits are recorded with the help of a computer using data entry in the warehouse (keyboard, terminal). After the data has been transmitted, inventory management takes place centrally in the data center.

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